How It Works
PBA Cares gives your charity everything needed to run a premium memorabilia auction
— without shipping a single item to your event. Here's the complete process.
Apply & Get Approved
Submit your organization's credentials — name, EIN, and event details. We review and approve accredited nonprofits within 2-3 business days and grant you full catalog access.
Download Your Auction Package
Select the items you want to auction and download a complete digital package for each. Everything you need to run a professional auction is included — no physical items are shipped beforehand.
Run Your Event
Display the printed bid sheets and posters at your venue, or load the hi-res images into your online bidding platform. Your guests bid on the items, you collect winning bidder information.
Post-Event Checkout & Shipping
After your event, return to PBA Cares to check out. Enter each winning bidder's shipping address — different addresses for every item — and pay at your discounted cost. We ship directly to each winner.
Included with every item
The Auction Package
When you select an item from the catalog, you instantly download a complete auction package — everything your team needs before the event.
Digital Signage
High-resolution display-ready graphics optimized for screens, monitors, and projection at your event venue.
Printed Poster
A print-ready poster featuring the item image, description, authentication details, and your organization's branding.
Bid Sheet
Pre-filled bid sheets with the opening bid amount, suggested bid increments, and space for bidder name and paddle number.
Hi-Res PDF Image
Publication-quality product photography for use in online bidding platforms like Handbid, BidPal, Greater Giving, and others.
AFTER YOUR EVENT
Post-Event Checkout
Once your auction closes and winners are recorded, log back into PBA Cares to complete your order. Our post-event checkout is designed for exactly this workflow.
- Check out all sold items in a single transaction
- Enter a unique shipping address for each winning bidder
- Pay at your approved charity discount rate
- We ship each item directly to its winner — no middleman
- Winners receive authentication certificates with their item
Log in after your event
Return to PBA Cares and open your post-event checkout dashboard.
Enter your sold items
Select which items sold and record the winning bid amounts.
Add winner shipping addresses
Enter a separate delivery address for each winning bidder — name, address, and any special notes.
Pay & confirm
Pay at your charity cost for all items at once. We handle fulfillment and ship directly to every winner.
Common Questions
Do you ship the items to our event?
No — items are not shipped to your event. Instead, you download a complete digital auction package and display the printed materials or digital assets at your venue. Items only ship after your event concludes, directly to each winning bidder.
How does post-event checkout work?
After your event ends, log in and go to your charity dashboard. Enter each winning bidder's shipping address — you can provide a different address for every item sold. We process all items in a single transaction at your discounted charity cost.
Can I send items to different addresses for each winner?
Yes. Our post-event checkout is built for exactly this. You check out all items at once but specify a unique shipping address per item, so each winning bidder receives their piece directly at home.
What bidding platforms is the hi-res PDF compatible with?
The hi-res PDFs work with any online auction platform including Handbid, BidPal, Greater Giving, OneCause, Qtego, and custom event apps. The images meet the resolution and format requirements of all major platforms.
What if an item doesn't sell at our event?
If an item does not sell, simply don't include it in your post-event checkout. There is no obligation to purchase unsold items. You only pay for what actually sells at your auction.
Is authentication documentation included in the digital package?
Yes. Each digital package includes scans of the authentication certificates (JSA, Beckett, PSA/DNA, etc.) for display purposes. Original certificates ship with the physical item to the winning bidder.
How much does the charity pay vs. retail value?
Approved charity organizations receive items at a discounted cost below retail value. The difference between your cost and the winning bid is your organization's fundraising profit. Pricing is visible in the catalog once you're approved.
Is there a minimum number of items we must auction?
No minimum. Many organizations start with 3-5 pieces to test auction performance. You can download packages for as many or as few items as you like.
Ready to Get Started?
Apply for access today and our team will verify your organization and walk you through selecting your first auction package.